Associate Director, Projects Office

Posting               2019.161
Position              Associate Director, Projects Office

Department         Campus Planning and Facilities Management, CFO & VP Administration

Status                 100% full-time, Excluded, Permanent

Salary Scale        Appropriate placement on the excluded salary scale

Start Date            As soon as possible after closing date

Closing Date       July 19, 2019


About UFV

The University of the Fraser Valley (UFV) is nationally recognized for its emphasis on teaching excellence, experiential and applied education, community engagement, and Indigenization. UFV is the school of choice for over 15,000 students. With six campuses and centres, UFV offers undergraduate and graduate programs in the arts, sciences, and professional studies, as well as trades and technology education, university preparation, and continuing education.


At UFV, we are dedicated to changing lives and building community. Our educational goals are to prioritize learning everywhere; be flexible and responsive; collaborate across boundaries; develop local and global citizenship; and integrate experiential learning. A British Columbia “Top Employer”, we are committed to providing a welcoming, inclusive and dynamic learning and working environment that is fair and respectful of everyone. Our culturally diverse employee and student populations reflect the local, national, international and Indigenous communities we serve. If you see yourself as a lifelong member of a community that values and nurtures innovation and creativity, cultivates leadership and citizenship, and where success builds on success, you belong at UFV.


Posting details

The Associate Director provides leadership, guidance and strategic direction to the project office and is responsible for the smooth, effective day to day functioning of the office. The Associate Director operates autonomously and professionally in all areas of responsibilities to reflect the mission of the Campus Planning and Facilities Management department and the university.


Manage construction and select major/minor renovation projects from beginning to end

  • Identify requirements, develop and prepare written project scope of work and other concept phase documents
  • Develop information necessary for RFP
  • Lead internal project boards for all major capital projects
  • Select and work with internal stakeholders and external consultants to create project drawings and specifications as applicable
  • Manage design review process according to campus planning guidelines and secure approvals with all applicable regulatory bodies
  • Provide value engineering expertise based on constructability and design expertise and calibrate design solutions
  • Review plans, specifications, and submittals for new and remodeled building projects for code compliance and building standards
  • Manage formal bid process and selection of contractors (working with major stakeholders)
  • Assist the Director in developing and maintaining a multi-year deferred maintenance and capital projects strategy and prepare submissions for annual Routine Capital funding
  • Create and manage appropriate project documentation
  • Formally evaluate and close out all capital projects


Manage financial aspects for all projects

  • Determine overall project budgets. Regularly analyze project financial status; advise management of the project status risks on an ongoing basis
  • Review all purchase requests, purchase requisitions, purchase orders related to projects and monitor progress of each
  • Review all invoices, determine whether appropriate work has been performed and invoiced, and approve payment
  • Monitor and manage Capital budget and the availability of funds related to each project
  • Oversee all construction activities, progress, issues, resolution, and documentation related to Capital projects
  • Develop and manage accurate project schedules and summary reports
  • Anticipate potential schedule or priority delays and initiate plans for alternative actions
  • Work collaboratively to resolve issues, keeping management and stakeholders informed at all times
  • Provide project communication to all stakeholders;
  • Implement, communicate and monitor building systems shut-downs with contractors and affected areas
  • Implement and monitor activation at project completion
  • Manage transfer of equipment and building documentation to parties with responsibility for ongoing maintenance


Design and space planning from initial concepts to final installation

  • Study the current facility and operation, assess opportunities for improvement, identify the growth factors and look at critical improvements to implement within the selected facility plan
  • Ensure the design concept is compliant with all relevant regulations and local building codes
  • Oversees management of space requirements, space reallocation and strategic space allocation
  • Review and monitor contractor's safety programs



  • Leads and manages the project office staff, directing their work to adapt to changing capital plans and timelines; manages and evaluates project office staff performance
  • Leads and manages external contractors



  • An undergraduate degree from an accredited institution in a related field along with a Project Management Professional (PMP) designation.  Excellent working knowledge of project management and architectural software and MS Project. An equivalent combination of education and experience is acceptable
  • 7-10 years of experience managing multiple large projects in the fields of facilities management, general contracting, building renovation, and architecture/engineering
  • Demonstrated ability applying the principles of design and construction project management
  • Solid understanding of construction practices and methods, building trades and associated language, RFIs, RFPs, bid analysis, scope and specification development
  • Demonstrated knowledge and understanding of AEST’s capital asset reference guide and capital asset management framework
  • Demonstrated knowledge and understanding of applicable building codes and regulations
  • Solid technical knowledge of building systems, constructability, and infrastructure
  • Demonstrated experience managing large scale restoration, renovation, and refurbishment projects from concept to completion
  • Proven history of successful budget and expenditure management
  • Strong ability to maintain a professional demeanor and to use exemplary communication and leadership skills to achieve results in a strong consensus driven environment
  • Knowledge of current project management and project delivery methodologies
  • Strong skills in verbal, written, and electronic communications
  • Extensive knowledge of relevant computer technologies, such as AutoCAD, Visio, MS Project, MS Word, MS Excel, Smartsheet and Outlook Email/Calendar
  • Knowledge of building information modeling (BIM) and integrated practices, such as design/build or IPD
  • Experience in a higher education work environment


How to apply

To apply, direct your application, including evidence of appropriate qualifications by July 19, 2019, referring to Posting #2019.161 to:

Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Tel: (604) 854-4554        Fax: (604) 854-1538       Website:
Email resumes and cover letter to:

Shortlisted applicants may be required to undergo a criminal record check and/or a verification of their education credentials, as required.  All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.  In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview.  We thank all applicants for considering UFV for employment.  UFV is committed to the principle of equity in employment.