Project Controls Coordinator

Summary

This position supports the CRD in the successful delivery of capital projects. Providing support at both the program level, and the level of individual projects, the incumbent will help to develop, refine and implement processes and procedures that will support the execution, monitoring and reporting of capital projects. The position will also be integral to provide scheduling, cost control, document control and reporting services for a wide variety of capital projects.

Key Duties & Responsibilities

• Develops and maintains a comprehensive and fully integrated master schedule for all projects within a larger capital program to support workflow planning, resourcing, and reporting. 
• Prepares individual project schedules in various formats as directed by project managers and CRD leadership, and analyzes contractor and consultant schedule submissions as directed.   
• Develops, maintains and continually iterates improvements to a comprehensive tracking spreadsheet for all approved and proposed projects, complete with project status, key individuals, project drivers, risk and prioritization scoring, status updates and other details as requested.  
• Supports with establishing and monitoring of project budgets and detailed work breakdown structures (WBS) to support CRD leadership and project managers in monitoring project financial health. 
• Gathers information from project managers to support regular project reporting, cash flow forecasting and assists with development of project update reports as directed. 
• Works collaboratively with various management staff, project managers, consultants, contractors and other internal and external parties to support effective and consistent project controls between multiple projects. 
• Gathers input from multiple parties and works with management staff to develop, revise and implement processes, procedures and document templates that support effective and consistent project delivery. 
• Assists in the development, implementation and revisions to centralized Sharepoint (or other platforms) sites that will be home to processes, procedures, workflows, training materials and templates for project delivery. 
• Facilitates workflow approval processes. 
• Provides a document control function for project managers and helps to improve and maintain consistent project filing. Works with other departments, including IT, in working toward centralized filling systems with 3rd party users. 
• Supports the implementation of new processes, procedures and software by acting as a liaison to consult with internal staff and external parties, as required. 
• Supports the Manager, Capital Projects in the annual development of the 5-year Capital Plan by gathering and inputting information from various departments. 
• Leverages various platforms, such as MS Project, MS Planner, MS Teams, MS To-Do, Sharepoint and other platforms that may be implemented in the future, to help establish real time project monitoring and workflow task allocations. 
• Provides project management support functions for routine capital projects and supports project managers during project delivery. 
• Supports project managers in the development of project plans and project closeout documentation. 
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills are required.
• Demonstrated ability to establish and maintain effective working relationships with internal and external parties.
• In depth understanding of the Project Management Body of Knowledge (PMBOK) with direct experience specific to the project life cycle, preferably related to municipal infrastructure improvement projects. 
• Detail oriented with excellent organizational skills.
• Demonstrated analytical skills with the ability to obtain, catalogue and interpret diverse information to achieve desired results.  
• Advanced skills in creating, monitoring and manipulating complex schedules in MS Project. Experience with Primavera P6 and other project management software and systems is also considered an asset. 
• Demonstrated experience in working on complex project focused work as part of a diverse team.
• Complete understanding of how project controls can be used to improve project delivery.  Detailed understanding of concepts including critical path analysis, milestones, float, cost controls, work breakdown structure, cash flow, earned value, document control and contract administration.
• Demonstrated experience with Microsoft 365 platforms, including Word, Excel, Outlook, PowerPoint, Teams, Project, Planner, To-Do, OneNote, OneDrive, Sharepoint, Viso and others.
• Experience developing, revising and implementing processes and procedures to improve project deliver. 
• Experience in developing workflow diagrams and other aids to help onboarding of staff and clarifying processes and procedures in a clear and concise manner. 
• Understanding of typical project documentation and digital document management. 
• Demonstrated ability to manage consultants to help facilitate goals and deliverables.  

Qualifications

• Degree in a related discipline
• A minimum of 6 years' directly related experience
• An equivalent combination of education and experience

Certification

• Project Management Professional (PMP) certification is considered an asset

APPLICATIONS

To apply for this exciting opportunity, please visit our careers site https://www.crd.bc.ca/about/careers and click "Apply now" within the ‘Project Controls Coordinator’ Requisition 1094 opportunity to submit your resume and covering letter online.

We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible.

The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.