Manager, Facilities Planning and Capital Projects


School District No. 42 meets the learning needs of over 16,000 students of all ages in Maple Ridge and Pitt Meadows, and is defined by its determination to keep student learning and growth at the heart of all its decisions. With an annual budget of over $200M and over 2,000 staff, the school district provides K-12 educational services in 22 elementary schools, six secondary schools, and two alternate schools. It also provides a variety of certificate programs and relevant quality life-long learning opportunities through Ridge Meadows College and Continuing Education. For more information about our school district, visit

Reporting to the Director of Facilities, the Manager, Facilities Planning & Capital Projects is responsible for planning, designing, tendering, construction supervision, commissioning and warranty of assigned facilities maintenance/enhancement and capital construction projects. The Manager assists the Director of Facilities with the development, implementation and administration of the District’s comprehensive strategic facilities plan and the annual facilities maintenance/enhancement plan.

Project Management
1.    Manages assigned projects from start to completion ensuring legislative and contract compliance for satisfactory project completion. Ensures project completion is on time and within the authorized budget.
2.    Obtains all required permits/approvals, develops and solicits required tenders, develops RFPs, reviews and compares bids from contractors, and awards contracts.
3.    Manages production of contract documentation and administers contracts including correspondence, plans and specifications, approval documentation, notices of changes, change orders, contractual notices and invoices.
4.    Liaises with architects, consultants, contractors, municipal authorities and school administrators to ensure that the interest and needs of the District are reflected in the final project.
5.    Carries out regular site visits to survey the project progress and ensure general conformance with the contract documents and prepares progress reports. Monitors and evaluates contractor performance. Directs the change order process.
6.    Ensures financial records are maintained and align with contractor estimates of ongoing projects by reviewing and approving invoices, preparing and maintaining detailed project cost reports showing commitments, expenditures and available or received funding. Prepares design aid sheets for existing buildings and proposed projects.
7.    Responsible for coordinating the District’s seismic mitigation program. Responsible for implementing and managing the District’s Building Envelope program including working with the School Protection Program and legal counsel in litigation matters.
8.    Manages contract and legal dispute processes as required. Provides dispute and claims resolution advice for senior management on legal claims issues. Resolves contractual issues up to designated level. Recommends and carries out contract termination in cases of unsatisfactory performance.
Facilities Planning
1.    Develops, implements and administers the strategic facilities plan and an annual facilities maintenance/enhancement plan in collaboration with the Director of Facilities, school administrators, facilities and maintenance staff, and senior management.
2.    Prepares the capital plan and project progress documentation for submission to the Ministry of Education and Child Care and ensures that ministry facilities planning regulations are observed. Prepares project cost estimates, project schedules and project progress reports.
3.    Develops and maintains long term student enrolment projections for facilities planning purposes.
4.    Prepares and monitors budgets and ensures that all required purchase orders and invoices are properly authorized and processed in a timely fashion. Develops, implements and provides ongoing support of a comprehensive cost-tracking system for capital projects. Prepares monthly status reports.
1.    Required to be on-call for emergencies.
2.    Supervises staff and performs other duties as required.

Reporting Relationships
Reports to:    Director of Facilities
Key Relationships:    Manager, Operations Manager, Maintenance
Manager, Energy and Environmental Sustainability
•    Completion of a degree in Engineering, Facilities Management, or other professional training in a related field from an accredited institution. Mechanical Engineering is an asset.
•    Five (5) years’ capital project management experience with three (3) years’ experience in facilities planning and at least three (3) years’ in a leadership role including supervisory responsibilities.
•    Demonstrated experience with and knowledge of project management principles and methodologies; capital projects; contract management and negotiations, budget development, business case development, financial controls and analysis and preventative maintenance. Certification as a project management professional (PMP) is an asset.
•    Thorough knowledge of the BC Building Code.
•    Current knowledge of construction contract law, public tendering practices, and insurance procedures.
•    Thorough knowledge of current building technology for architectural, mechanical, electrical and structural disciplines. Demonstrated experience with mechanical building systems and construction methods. Thorough knowledge of materials and methods used in building construction.
•    Considerable knowledge of contracting practices, sub-trade management and CPM project scheduling.
•    Demonstrated ability to work effectively in a team environment and proactively problem solve.
•    Superior interpersonal and communication skills, including presentation and report writing skills.
•    Strong negotiation skills and the ability to negotiate with consultants and contractors and to resolve conflicts between parties involved in construction project implementation.
•    Experience with financial analyses, budget preparation and budget management
•    Demonstrated ability to work effectively in a team environment and proactively problem solve.
•    Proven ability to seek innovative solutions to problems and exercise independent judgment and action in performance of all duties.
•    Ability to organize, prioritize multiple demands and effectively manage time in a dynamic environment.
•    Ability to make timely, cost-effective decisions in a time-critical environment.
•    Thorough knowledge of MS Office (Excel, PowerPoint, Word), Power BI and related project management software.
•    A valid BC driver’s license and business use of personal vehicle.

The salary range for this position is $118,902-$132,114 plus an excellent comprehensive benefits package.

To apply, please send your cover letter and resume to, this posting will remain open until filled.
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